Curated
Are you just beginning to plan your wedding? Do you have tons of great ideas and preferences but need help with refinement, conceptualization, organization, and logistics? Or, do you feel bogged down by ideas and options and would prefer to entrust the planning to an expert? Either way, this full-service package is designed to meet all your planning your needs and has been the choice of dozens of couples!
included in this package:
Unlimited email communication throughout the entire planning process (ask me all your questions and receive prompt + thorough answers, suggestons, and insights)
Vendor sourcing + management
Review of all vendor proposals + contracts
Venue walkthrough to discuss site layout for best flow + layout map for vendors
Style guidance + cohesive theme development
Custom comprehensive wedding day timeline (ESSENTIAL for a smooth wedding day)
Month-of meeting at venue
Rehearsal direction the day before
Management of people + things on wedding day with a Lead Planner on site for up to 14 hours and an Assistant Planner on site for up to 10 hours
Assistance with decor setup and strike on wedding day (hiring additional Snowberry team members may be suggested depending on scope of work)
investment: $6,200
Organized + On Track
If you’ve already done quite a bit of the planning and vendor booking but want to step back as your wedding date approaches, this package is for you. Snowberry will come in a few months before the wedding day to make sure your details are in order and to handle final logistics to ensure a stress-free celebration.
included in this package:
Email check-ins
Review of all vendor contracts
Venue walkthrough to discuss site layout for best flow + layout map for vendors
Style suggestions
Custom comprehensive wedding day timeline (ESSENTIAL for a smooth wedding day)
Touch base with your booked vendors
Rehearsal direction the day before
Management of people + things on wedding day with a Lead Planner on site for up to 12 hours
Assistance with decor setup and/or strike on wedding day (hiring additional Snowberry team members may be suggested depending on scope of work)
investment: $3,200
Add-on Services
any of the following may be added to your planning package:
Additional Planner Hours On-site on the Wedding Day
The Curated Package includes a Lead Planner on-site for up to 14 hours on your wedding day and an Assistant Planner on-site for up to 10 hours. The Organized + On Track Package includes a Lead Planner on-site for up to 12 hours on your wedding day. Feeling like you want a little extra support? Your Lead Planner can stay additional hours at a rate of $150/hr; your Assistant Planner can stay additional hours at a rate of $100/hr.
Chair and Table Setup + Relocation (includes up to three moves!):
$2 per chair; $3 per table (for example, the cost for a wedding with 15 dinner tables and 120 chairs would be $285) - Hire Snowberry to set up your chairs and/or tables (unfold, lift, carry, transport, arrange, and straighten) before the event, to move chairs and/or tables from Point A to Point B during the event (for example, moving chairs from a ceremony location to a reception location or turning a dining space into a dance floor), or to break down and stack chairs and/or tables after the event. Note: Chairs and tables can be moved a maximum of three times at this rate; additional movements will cost $1.50 per chair and $2 per table. Note: If the ceremony location is different from the reception location and requires a van for furniture relocation, there may be additional fees. Note: This service is different from tablescaping with your decor, which is a service included in both planning packages!
A La Carte Bussing/Dishwashing
$3 per guest (for example, bussing/dishwashing for a wedding with 120 guests would cost $360) - If your bartender or caterer doesn’t offer bussing or dishwashing services, hire Snowberry to get the job done. Our team will collect all glassware, plates, and utensils and either scrape/rinse/stack them or scrape/wash/stack them in accordance with your rental company’s requirements.
Event Cleanup
$6 per guest (for example, cleanup for a wedding with 120 guests would cost $720) - Cleanup is often overlooked, but it’s a HUGE job and is definitely not something you or your family members want to be stuck with on your wedding night (or even the morning after). Hire Snowberry to come in mid-reception (typically at the tail-end of dinner) to continually remove trash and recyclables from tabletops; sweep away broken glass, confetti, etc.; strip tables of linens and bag dirty linens; and return the venue to it’s original, pre-event condition. Trash and recyclables will be hauled away at the conclusion of the event (unless your venue has on-site dumpsters). NOTE: Assistance with decor setup and strike is included in both planning packages. Things like dirty napkins, plastic cups, beer cans, paper food boats, used coasters, shrimp tails + mussel shells, etc. are not considered “decor” and are handled by our competent and thorough cleanup crew! Trust me when I say that cleanup is a HUGE job! Click HERE to learn more.
Bussing + Dishwashing + Event Cleanup
$8 per guest (for example, bussing, dishwashing, and total cleanup for a wedding with 120 guests would cost $960)
A La Carte Trash + Recycling Removal
$250 - Hire Snowberry to haul off the trash you’ve bagged and the recycling you’ve sorted after your wedding (this service is included in the Event Cleanup add-on!)
Styled Lounge Spaces
$300 base price (includes delivery, set-up, and strike) + a la carte pricing for furniture and decor. Contact us for our inventory list.
A peek at the process
The Beginning
After you fill out a contact form, expect a reply within two business days. If Snowberry is available on your date, we will email you a few questions that will help us understand your circumstances, needs, and budget. If we aren’t available, you’ll of course receive a courtesy email.
Next, we will send a comprehensive intake questionnaire. The questionnaire is designed to give us a glimpse into your wedding goals and vision as well as show us exactly how far along you are in the planning process. Answer the questions as best you can. It’s totally ok to leave some blank if you’re unsure! Your answers will help us determine which of the Snowberry planning packages will best suit your needs.
From there, we will send a contract for one our planning packages. A deposit to hold your date will be due two weeks after the contract is signed. If you think you want to add on our floral and/or styling services at a later date, we can send out a second contract (specifically for the aesthetic aspects of your wedding) and a proposal whenever you’re ready to take that step.
If you would prefer to meet in-person before signing a contract, we’re happy to plan a meeting at a local coffee shop! Or, if you live out of town, we can have a phone call.
The Middle
You’ve signed your planning contract and paid your deposit. Now it’s time to get planning! Depending on your package, we may meet two or three times. These meetings can be at your venue, a location in town, or over the phone. We shouldn’t need to meet any more than that; but if you feel like you want additional meetings (phone or in-person) beyond what is included in your package, we can add them to your final bill. If Snowberry determines that additional meetings are needed, you will not be charged.
Communication is an essential part of planning. As you work with Snowberry, you’ll find that we’re a HUGE fan of emailing; in fact, 99% of our correspondences with clients is via email. Why? Because having our conversations in writing is the best way for all of us to keep track of questions and answers, thoughts and ideas, and all the important details (of which there will be a lot). With all the specifics flying around, having written records is the best way to keep track of things and keep things organized. If you are uncomfortable with emailing (or unable to send emails), we might not be the best fit.
Throughout the process we (either you and I and/or you and my lovely Assistant Planner, Amanda) will exchange ideas and questions; Snowberry will offer suggestions, contact vendors, obtain quotes, and keep you on the right trajectory. Always feel free to reach out with any questions or concerns.
We will create a custom comprehensive wedding day timeline to give the day — and your vendors — structure.
The End
Your timeline will be finalized. Your vendors will know when to arrive and what to do. Last-minute details will be wrapped up. Permits, insurance, and contracts will be secured. Payments will be made. You’ll create a master packing list. We will meet at your venue for a ceremony run-through. Get sleep! Drink water! Your wedding day will be well-orchestrated and beautiful.
On the actual wedding day, Snowberry will be on-site anywhere from 10 - 14 hours. Our primary duties will be assisting with decor setup/strike, keeping everything on schedule, making sure YOU’RE doing ok, coordinating day-of logistics with vendors, and ensuring the needs of your guests are met. If you feel like you need Snowberry on site for more hours that what is included in your package, we can add it to your final bill.
FAQ
Q: How far do you travel? A: I (Bethany) am based in Port Townsend. Amanda, my Assistant Planner, is based in Sequim. Most of our weddings occur in East Jefferson County, though we also work in Clallam, Kitsap, and Island Counties. For any weddings over 1 hour from our home bases, we typically request that the clients to provide us with accommodations for the night of the rehearsal and the night of the wedding. We’re generally on-site on the wedding day for anywhere between 10 and 14 hours depending on the package you booked and greatly appreciate close-by beds to rest our heads!
Q: How soon in advance should we book your services? A: Word of our professionalism and exprience gets out, and our calendar fills up quickly. The sooner the better!
Q: Do you have assistants? Will we be working with you or with someone else? A: You will be communicating with me (Bethany) throughout the entire planning process. Depending on the scope of your wedding and which planning package you choose, you may also communicate with Amanda. I am always on-site on the day of the wedding (unless an alternative is expressly discussed beforehand); depending on the scope of your package, Amanda may be on-site as well. I also often bring in a team of workers to help the day go smoothly.
Q: We might want you to help us with flowers and styling in addition to planning. Can you do it all? A: Yes, by the grace of God! Most of our clients hire Snowberry either for flowers or for planning and then later decide to add on our other services (because one-stop shopping is so convenient!). On the wedding day, we will make sure both you and your venue space get plenty of attention! Depending on the amount of styling/floral work you’ll need, we may bring some trusted assistants to help pull everything together.
Q: Do you handle trash and recycling? A: Trash and recycling are often handled by the Caterer or Venue. Check your contracts to make sure this service is included. If it turns out that you are required to manage your trash/recycling after your event but would prefer to pass this job off to my team, we can add this to your final bill.
Q: Do you offer day-of coordination? A: So glad you asked! No. Click HERE for the long answer.
Have more questions? Get in touch!